Financial Management Specialist

General Description
The Financial Management Specialist administers comprehensive portfolios for multiple countries, and is responsible for the successful execution and closeout of assigned accounts. The incumbent ensures that all the financial closeout documents are properly coordinated with other functional elements, other government agencies, and entities within Antiterrorism Assistance Program, CFO's office, and the outside vendors/contractors.

Major Duties

  • In conjunction with ATA's Budget Analyst, the incumbent monitors the overall execution of budget activities for the ATA domestic and foreign programs, to include assignments of ATA' s event control numbers, verification of funding availability for initiation of program events, monitoring of expenditures, identification of unused obligation, and reobligation of residual funds;
  • Reviews procurement requests, travel authorizations, Task Order Requests (TORs), and all other proposed program expenditures;
  • Keeps senior management and program managers abreast on pending issues, problems concerning negligent use of resources, and inconsistencies with ATA's overall financial plans and priorities;
  • Reconciles financial plan execution data;
  • Analyzes and reconciles financial documents with the Department of State's financial management systems and other applicable other agency financial management systems;
  • Formulates responses to financial data requests from the DS Chief Financial Officer (CFO); Bureau of Counterterrorism(CT), Bureau of Foreign Assistance (F), Bureau of Budget and Planning (BP)); the Office of Management and Budget (OMB);
  • Drafts reports on ATA's program-wide financial budget, financial plans, and expenditures; liaises on a continuing basis with the office of the Chief Financial Officer (CFO);
  • Analyzes vouchers, invoices, claims, and other requests for payment or goods and services that are submitted to DS/T/ATA for accuracy, adequacy of documentation and correct contractual references; the incumbent ensures compliance with regulations; compares requests and statements with recently submitted authorized documents, receipts, delivery, and acceptance certificates, in addition to available papers and records;
  • Works with the Office of the CFO to request and monitor allotted, obligated and liquidated funds at Post;
  • Creates and maintains ledgers to accurately reconcile status of all unliquidated obligations at the task order level;
  • Works collectively with the B&F Budget Analyst in maintaining record keeping systems of unliquidated obligations (ULOs), grant drawdown payments, close-out on grants, and modification requests for close-out from vendors; maintains a close relationship with the CFO office, the grantees, and the Grants Officer to close out specified grants; works with the assigned Budget Analyst of the portfolio to make recommendation ns for corrections and ensure realignment requests are corrected to reflect the proper resolution;
  • Administers information contract procedures and regulations required to examine and process invoices, close-out, and related documents; the incumbent reviews procurement instructions and procedures, in addition to general budgetary terms and provisions of standardized forms of Government contracts;
  • Prepares special and recurring financial reports and other data for vendors, covering the status of funds, expenses and obligations, as required by the program managers; carries out special projects and assignments concerned with the varying phases of the continuing budget process; prepares and recommends annual financial plans that may reflect allotments and program objectives, in addition to requesting funds categorized by each portfolio to carry out the assigned programs.

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